PRoject Proposal for [Client Name]
by Ayla Maisey, owner + photographer for Sparrowgrain Creative
Scope
What I Am Responsible For:
Project system management and communication
Brand research and pre-production finalized prior to our shoot
Lighting, shooting, and post-production of photo deliverables
Shoot location guidance
What You Are Responsible For:
Submitting brand assets prior to our kick-off call
Submitting approvals, proofing selections, and revisions on time as per the project schedule
Booking shoot locations
Having products and shoot materials prepped and finalized prior to our shoot
deliverables
Photography
Half day shoot (up to 4 hours)
45 portraits and landscape photos
Ayla’s note:
These additional service pages can be added on and invoiced for later once we have a better idea of what the other service pages should be.
Social Media Assets
10 text posts and graphics
my Process + offerings
Custom Project Portal
I use an incredible software called Milanote to host our project as we work on it. You’ll find a custom portal with our scope, project schedule, and links to your contract, payment information, and deliverables.
You’ll receive an invite to make an account if you’d like to interact/leave comments in the portal, or a read-only link if you’d rather peruse and submit your revisions another way.
Your photo proofs and deliverables will be in Picflow for selection and highest resolution downloading.
three Week Turnaround
We dive deeply and surface quickly. This is designed to be intensive to reduce back-and-forth and get you your deliverables sooner!
proofing + Revisions
One week after our shoot, you’ll receive a proofing gallery to select your finals from and submit any revision requests, and then your finals will be delivered 3 days after you make your selections.
You can have up to two additional rounds of revisions at $125/hour. More than two additional rounds or revisions may require a reshoot and a new or additional project fee.
Project + Production Schedule
Schedule is subject to change depending on shoot day logistics (locations, etc).
photography Schedule
Day 0 - Contract signed, 50% project fee due, kick-off call scheduled
Day 1 - Kick-off call + materials intake
Day 8 - Pre-production finalized
Day 10 - Pre-production approval due
Day 12 - Shoot day, 25% project fee due.
Day 19 - Photo proofs ready for review
Day 22 - Proof selection due, final 25% project fee due.
Day 25 - Final photos delivered
